Privacy Policy

This privacy policy explains how Emma Henderson Photography collects, manages, uses and protects your data. It outlines the types of data that we hold and how we use that data to provide services to our clients and prospective clients.

The data we hold

In order to provide photography serves we may collect the following types of information about our clients. This information may be provided by phone, text message, email, by letter, in person or via forms on

-Your name, title, gender and date of birth if we have it

-Your email address, your telephone number and your postal address

-If you have had or have booked a family shoot we also hold the above information for the other members of your family involved in the shoot

-Your communication preferences ie whether you have opted in to receive marketing emails from Emma Henderson Photography

-Other information relevant to customer enquiries

-Other information relating to image orders

How we use your data

Primarily the reason that we collect some or all of the information listed above is so that we can undertake the photography work that you have hired us to do, or so that we can provide you with a quote following your enquiry.

We will use your contact details to communicate with you about your shoot and after we have delivered your photos and our initial project has come to an end we might use your contact details to keep in touch with you. The main purposes for using your personal information to keep in touch include dealing with your requests and enquiries, providing and improving our services and online content and to occasionally send your marketing communications such as newsletters, invitations to events, promotions and other updates to our services that I think you will find useful and that will help me to provide a better service. My legal basis for the use of your data in this way us that you are legitimately interested in it and / or you have legally consented to it.

Protecting your data

We have put in place security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those who have a business need to know. I occasionally use a second shooter or a specialist aerial photographer. In this case I will need to share specific information regarding the logistics and contacts for your shoot. They will only process your personal data on my instructions and they are subject to a duty of confidentiality.

Your privacy is very important to Emma Henderson Photography and we will not transfer your personal details to any third party for their mailing or marketing purposes.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

The Emma Henderson Photography website is held on a secure server using a verified SSL (secure socket layer) system for transferring data. If you click on the small padlock symbol at the top of your browser’s screen, next to the web address you will be taken to the site’s security certificate. If you have any concerns regarding the security of the site please contact us at

How long we keep your data

We will only keep your data as long as it is needed to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements. After that, we’ll either delete it completely or render it anonymous (removing personal data but keeping information such as order amount for business analysis).

To determine the appropriate retention period for personal data we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

Website cookies

Cookies are small files that are transferred to your computer's hard drive through your web browser by a website or service provider to capture and retain certain information. They don't harm your computer and they do not store anything really personal like your home address or your bank details. Cookies do however allow products to be added to your shopping cart for example and also help to analyse how visitors use the website. This website uses Google Analytics to help us see how users use the site in order to help improve the website. The data collected by Google Analytics is anonymous and includes standard internet log information such as which browser you are using, the date and time or your visit, demographic information and which pages you have viewed. To manage Google Analytics cookies see /. This opens in a new window. Please note that we’re not responsible for the content of external websites.

Your rights and preferences

We will always try and ensure that the data we hold for you is up to date, reasonable and not excessive. You always have the right to

-be informed as to how we use your data

-access or request a copy of the data that we hold about you

-update your information and / or manage your communications preferences at any time

-opt out of specific types of processing

-ask us to remove your data from our records

At any time you can update your details, specify your communication preferences or contact us directly at

Emma Henderson Photography

07808 596575

This privacy notice is updated from time to time. The latest version is published on and was updated in May 2018.  

© 2022 Emma Henderson
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